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Right Way to Hire the Best Corporate Event Planning Company

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Well planned out plots and strategies are crucially important when you are planning to celebrate any special function, birthday, wedding, corporate event, etc. Preparation is a must to work out a successful event. Moreover, there is a good enough number of aspects to consider with the aim of getting your event a huge success. And, the most initial aspect is hiring a professional Event Planning Company.

In today’s highly competitive world, the promotion has become one of the most important strategies for not only the corporate houses but also for small and startup businesses with the purpose of building brand image and increasing revenue. Yearly, various seminars, trade shows, product launch events, etc. are organised to promote the brand products and services. Each of these events requires fair and square planning for an efficient and easy execution. Moreover, in order to make the event successful, people, having lack of time, prefer to hire professional Event planning companies to hand over the responsibility of managing the overall corporate event.

Use the tips listed below to consider whether you require a professional planner for your upcoming event or not. And, if you need an expert to see the key points about how you should pick out the best one out of numerous for your task.

Nail Down Your Purpose and Requirement of Hiring an Event Planner

In the very first place, you should nail down the purpose of holding the event. Before getting in touch with an external event planning resource it is vital to get into the position to share the purpose of planning out the event. Try to get answers to all “w” questions; why, who, when, where, what! Once you are clear with your objectives, you will get a clear picture of the theme and message to be conveyed on that big day. Most importantly, think about the activities and/or services you what the external planning team should handle on your behalf. If the planner is supposed to select the venue, recommending suitable food and beverage finalize the menu option, organize speakers and other entertainment accessories, be present on-site for the day of production requirements, create the most essential communication documents i.e. guest list and invitations, etc. Planning things alone will for sure leave one and the other needs unmet. So, an expert event planner makes sense to manage the essential responsibilities.

Take Help from Local Sources

People usually think that word of mouth is the most effective to hire an expert planner for their events and parties. But, in actuality, it is not correct always. So, if you are looking for the best event planning company or an individual planner, it is advisable to research an experienced someone who holds a fantastic reputation within the event planners society. Word of mouth is a good sales opportunity for an event planner looking for new clients, but prying reputation of the planner is very important to get an effective service. Whether your party is a corporate meeting or a social event, the basic hiring rules regardless of whether it is a caterer or an event planner is the same. Hire the expert who is professionally trained in serving the type of event you are planning to create. You can also get connected with the professional membership groups consider visiting the national or local bureaus that provide professional catering executives. Most well-known event planning service providers happen to be active members of these bureaus.

Take a Meeting with the Applicants

Every individual planner will be desperate to contract with you. Take a meeting with the applicants and share the goal of your specific event with them. Initially, provide them with a few basic details about your event; focus on their expertise while discussing your requirements. During this initial state, you will be able to narrow down your list of candidates to the best three or four strongest ones. Don’t hesitate to ask the applicants you meet to share their detailed information; about their company, their experience with past clients and events they have organized, and their way of planning for contingencies. Carefully listen to the responses you get from each applicant and be open to answering any follow-up question the applicants might have about your brand, your event, your goal of the event, etc. Through the discussions, professional and reputable planners will grease the wheels with the overall objective of your event, the timeline, guest count, budget, and your particular predilection. Good planners will want to learn about the prime objective of your event and to gain this knowledge they will ask you certain questions about your company. These are the good signs you should keep your mind on when finding out the best one that stands out from the rest. Narrow down your list with the two to three best names.

Compare Your Budget with the Tailored List of Event Planners

Budget varies on the basis of the type of your event and the stuff included in it. People, inexperienced in event planning usually fall into the trap of organizing a champagne party on a beer budget. In the view to avoid any such annoying situation, people, nowadays, prefer a reputable event planner to help. Have further discussions with the remaining two to three planners and share your budget with them. An ideal company will be capable enough to turn your budget into something magical. Don’t forget; unique ideas come at a particular price. So, it is important to make clear what $$$ the planners would charge and how the cost will cover the overall budget. P.S. the cost would differ from event company to company and planner to planner.

Keep a Backup Option

Lack of coordination of logistics, the most important aspect of event planning, can turn your event into a nightmare. Consequently, you will have to ensure that every particular part of your event is going well with no hitch – from selecting the right venue and vendors to the final payments. This is not to say that most event planning companies don’t keep up their promises, it is rather about ensuring that the planning has been deep-rooted. If everything turns out all right as planned, you will be having a successful event and a professional expert planner for your future events; but in any case if the planning doesn’t run as expected then it is time to review if your event project is a got fit for the planner or the company you have selected. Not receiving the services you expected from the event company you need to be ready to take some serious discussions. When required, be ready to void the contract with the wrong planner and signup the backup option.

Moreover, Experts researches say that Event Planning Companies Los Angeles has gained a huge popularity. There are variables to think about when researching for the right company – as in the goal of your event, the budget you have to plan the event, the reason of signing a planner, and the list of applicants who are eager to take over your project. Hiring an event planner or a company is not a daunting task, the only thing you should do is spare a little time sourcing the reputable names and screening them all carefully before signing up with the best one.

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An ambassador and trained facilitator under Eco Femme (a social enterprise working towards menstrual health in south India), Sanjina is also an active member of the MHM Collective- India and Menstrual Health Alliance- India. She has conducted Menstrual Health sessions in multiple government schools adopted by Rotary District 3240 as part of their WinS project in rural Bengal. She has also delivered training of trainers on SRHR, gender, sexuality and Menstruation for Tomorrow’s Foundation, Vikramshila Education Resource Society, Nirdhan trust and Micro Finance, Tollygunj Women In Need, Paint It Red in Kolkata.

Now as an MH Fellow with YKA, she’s expanding her impressive scope of work further by launching a campaign to facilitate the process of ensuring better menstrual health and SRH services for women residing in correctional homes in West Bengal. The campaign will entail an independent study to take stalk of the present conditions of MHM in correctional homes across the state and use its findings to build public support and political will to take the necessary action.

Saurabh has been associated with YKA as a user and has consistently been writing on the issue MHM and its intersectionality with other issues in the society. Now as an MHM Fellow with YKA, he’s launched the Right to Period campaign, which aims to ensure proper execution of MHM guidelines in Delhi’s schools.

The long-term aim of the campaign is to develop an open culture where menstruation is not treated as a taboo. The campaign also seeks to hold the schools accountable for their responsibilities as an important component in the implementation of MHM policies by making adequate sanitation infrastructure and knowledge of MHM available in school premises.

Read more about his campaign.

Harshita is a psychologist and works to support people with mental health issues, particularly adolescents who are survivors of violence. Associated with the Azadi Foundation in UP, Harshita became an MHM Fellow with YKA, with the aim of promoting better menstrual health.

Her campaign #MeriMarzi aims to promote menstrual health and wellness, hygiene and facilities for female sex workers in UP. She says, “Knowledge about natural body processes is a very basic human right. And for individuals whose occupation is providing sexual services, it becomes even more important.”

Meri Marzi aims to ensure sensitised, non-discriminatory health workers for the needs of female sex workers in the Suraksha Clinics under the UPSACS (Uttar Pradesh State AIDS Control Society) program by creating more dialogues and garnering public support for the cause of sex workers’ menstrual rights. The campaign will also ensure interventions with sex workers to clear misconceptions around overall hygiene management to ensure that results flow both ways.

Read more about her campaign.

MH Fellow Sabna comes with significant experience working with a range of development issues. A co-founder of Project Sakhi Saheli, which aims to combat period poverty and break menstrual taboos, Sabna has, in the past, worked on the issue of menstruation in urban slums of Delhi with women and adolescent girls. She and her team also released MenstraBook, with menstrastories and organised Menstra Tlk in the Delhi School of Social Work to create more conversations on menstruation.

With YKA MHM Fellow Vineet, Sabna launched Menstratalk, a campaign that aims to put an end to period poverty and smash menstrual taboos in society. As a start, the campaign aims to begin conversations on menstrual health with five hundred adolescents and youth in Delhi through offline platforms, and through this community mobilise support to create Period Friendly Institutions out of educational institutes in the city.

Read more about her campaign. 

A student from Delhi School of Social work, Vineet is a part of Project Sakhi Saheli, an initiative by the students of Delhi school of Social Work to create awareness on Menstrual Health and combat Period Poverty. Along with MHM Action Fellow Sabna, Vineet launched Menstratalk, a campaign that aims to put an end to period poverty and smash menstrual taboos in society.

As a start, the campaign aims to begin conversations on menstrual health with five hundred adolescents and youth in Delhi through offline platforms, and through this community mobilise support to create Period Friendly Institutions out of educational institutes in the city.

Find out more about the campaign here.

A native of Bhagalpur district – Bihar, Shalini Jha believes in equal rights for all genders and wants to work for a gender-equal and just society. In the past she’s had a year-long association as a community leader with Haiyya: Organise for Action’s Health Over Stigma campaign. She’s pursuing a Master’s in Literature with Ambedkar University, Delhi and as an MHM Fellow with YKA, recently launched ‘Project अल्हड़ (Alharh)’.

She says, “Bihar is ranked the lowest in India’s SDG Index 2019 for India. Hygienic and comfortable menstruation is a basic human right and sustainable development cannot be ensured if menstruators are deprived of their basic rights.” Project अल्हड़ (Alharh) aims to create a robust sensitised community in Bhagalpur to collectively spread awareness, break the taboo, debunk myths and initiate fearless conversations around menstruation. The campaign aims to reach at least 6000 adolescent girls from government and private schools in Baghalpur district in 2020.

Read more about the campaign here.

A psychologist and co-founder of a mental health NGO called Customize Cognition, Ritika forayed into the space of menstrual health and hygiene, sexual and reproductive healthcare and rights and gender equality as an MHM Fellow with YKA. She says, “The experience of working on MHM/SRHR and gender equality has been an enriching and eye-opening experience. I have learned what’s beneath the surface of the issue, be it awareness, lack of resources or disregard for trans men, who also menstruate.”

The Transmen-ses campaign aims to tackle the issue of silence and disregard for trans men’s menstruation needs, by mobilising gender sensitive health professionals and gender neutral restrooms in Lucknow.

Read more about the campaign here.

A Computer Science engineer by education, Nitisha started her career in the corporate sector, before realising she wanted to work in the development and social justice space. Since then, she has worked with Teach For India and Care India and is from the founding batch of Indian School of Development Management (ISDM), a one of its kind organisation creating leaders for the development sector through its experiential learning post graduate program.

As a Youth Ki Awaaz Menstrual Health Fellow, Nitisha has started Let’s Talk Period, a campaign to mobilise young people to switch to sustainable period products. She says, “80 lakh women in Delhi use non-biodegradable sanitary products, generate 3000 tonnes of menstrual waste, that takes 500-800 years to decompose; which in turn contributes to the health issues of all menstruators, increased burden of waste management on the city and harmful living environment for all citizens.

Let’s Talk Period aims to change this by

Find out more about her campaign here.

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A former Assistant Secretary with the Ministry of Women and Child Development in West Bengal for three months, Lakshmi Bhavya has been championing the cause of menstrual hygiene in her district. By associating herself with the Lalana Campaign, a holistic menstrual hygiene awareness campaign which is conducted by the Anahat NGO, Lakshmi has been slowly breaking taboos when it comes to periods and menstrual hygiene.

A Gender Rights Activist working with the tribal and marginalized communities in india, Srilekha is a PhD scholar working on understanding body and sexuality among tribal girls, to fill the gaps in research around indigenous women and their stories. Srilekha has worked extensively at the grassroots level with community based organisations, through several advocacy initiatives around Gender, Mental Health, Menstrual Hygiene and Sexual and Reproductive Health Rights (SRHR) for the indigenous in Jharkhand, over the last 6 years.

Srilekha has also contributed to sustainable livelihood projects and legal aid programs for survivors of sex trafficking. She has been conducting research based programs on maternal health, mental health, gender based violence, sex and sexuality. Her interest lies in conducting workshops for young people on life skills, feminism, gender and sexuality, trauma, resilience and interpersonal relationships.

A Guwahati-based college student pursuing her Masters in Tata Institute of Social Sciences, Bidisha started the #BleedwithDignity campaign on the technology platform, demanding that the Government of Assam install
biodegradable sanitary pad vending machines in all government schools across the state. Her petition on has already gathered support from over 90000 people and continues to grow.

Bidisha was selected in’s flagship program ‘She Creates Change’ having run successful online advocacy
campaigns, which were widely recognised. Through the #BleedwithDignity campaign; she organised and celebrated World Menstrual Hygiene Day, 2019 in Guwahati, Assam by hosting a wall mural by collaborating with local organisations. The initiative was widely covered by national and local media, and the mural was later inaugurated by the event’s chief guest Commissioner of Guwahati Municipal Corporation (GMC) Debeswar Malakar, IAS.

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