Tendering is one of the most popularly used systems through which both public and private sector organizations invite bids from interested suppliers or contractors for the completion of any large-scale project that require a considerable sum of investment. Each of these enterprises ideally has a well-defined process for tendering, which is used to govern its opening, assessment and the final selection. Suppliers or contractors caneasily get the information about the tenders floating in the market through any of the best tender sites in India and subsequently participate in this process.
However, in order to secure a contract through this system, it is imperative for the suppliers to formulate a crisp and impressive tender response. In this extremely competitive and rapidly evolving market, writing a successful tender could be quite a tricky task. As there are a number of companies competing for the same contract in this scenario, it becomes crucial for bidders to write an impressive tender that provides them an edge over their competitors.
Writing a tender response can often be quite a daunting task as it ideally requires a good understanding of the commissioning company and their requirements. After identifying a tender to participate in through one of the best tender sites in India, the bidders can use the following tips as a guideline to write a winning tender response:
- Read and understand the tender specifications: The bidders should read the tender documents with great care, and try to understand its minute specifications and details. They should identify the key elements of the tenders, such as the areas to be addressed in the response, the priorities of the buyer, the important deadlines, method of submitting the response, as well as the vital formatting guidelines.
- Follow the templates provided: In the most number of cases, the tender documents additionally feature a specific response template design. This is especially common for the system of e-tendering. The template design basically includes certain sections that are required to be filled in by the bidders, and each of those sections usually has specific file formats and word limits. By following all these guidelines in a proper manner, the bidders can make sure that the tender review board does not face any inconveniences while evaluating their response.
- Seek clarification: Even after getting the required information and details about a tender invitation through one of the best tender sites in India, bidders may still have certain doubts about its specifications. In such cases, they should raise their queries as soon as possible, as the deadline for clarifications is generally quite earlier than that of the final submission. Bidders should specifically clarify the elements relating to bid eligibility, tender specifications and deadlines, in order to avoid any future discrepancies.
- Be persuasive: While writing a tender response, bidders should try to be as persuasive and credible as possible so as to encourage the tender review team to consider their application. They should ideally lay emphasis on the prime advantages of the proposal in terms of how would it benefit the buyer. The bidders should underline that fact that they have all the necessary skills, staff, infrastructure, experience and certifications to efficiently fulfill the contract.
- Carefully structure the response: While the best tender sites in India can provide the bidders with the specifications of a tender, it is up to the bidders to structure a response according to those details. The bidders should keep their response well organized and crisp, rather than being too descriptive and beating around the bush. The response should provide emphasis on the purpose, rationale and central proposition of the bid.
After identifying the tender that meets all their requirements through one of the best tender sites in India, prospective bidders can easily make use of the pointers mentioned above to write a winning response.